COMMITTEE DUTIES

AUDIT   

1. Committee shall consist of two members

2. Review the treasurer's book by February 1st and prepare a statement of audit

    for the February meeting.

 

AWARDS 

1. Apply for GCI and NGC awards 

    a. Prepare books of evidence 

    b. Work closely with committee chairmen regarding preparation and submission

        of evidence for awards - well in advance of project. 

2. Keep notebook for criteria of awards - See Fall Garden Glories and GCI website. 

3. Prepare a list of all GCI and NGC awards received and give it to Yearbook

    chairman by November 1st.

 

BUDGET 

Review the Treasurer's book by February 1st and prepare a budget for the February meeting.

 

CITY BEAUTIFICATION 

1. Recruit members and determine date for the project

2. Organize and plant annuals in downtown Kankakee and Depot outdoor containers

    (annual project). 

 

CIVIC and CONSERVATION 

1. Inform the club of local, State and National projects. 

2. Chair any civic and conservation projects approved by the club. 

3. Work closely with Awards chairman. 

 

CONSTITUTION and BY-LAWS 

1. Be familiar with the By-Laws

2. Suggest any needed changes or updates.

 

FINE ARTS COLUMN GARDEN and LET FREEDOM RING GARDEN 

1. Serve as liaison with the Kankakee Valley Park and Kankakee County Museum

    and meet at least once annually to determine the needs of the gardens. 

2.Obtain the budgeted funds, for the Kankakee Kultivators and the Kankakee

   County Museum, allocated to these gardens

3. Prioritize fund utilization to fulfill determined objectives. 

3. Organize and provide workers to perform upkeep as required, especially for the

    plants in the gardens.

 

GARDEN WALK 
Chair & Co-Chair:
1. Determine Garden Walk venue

2. Get insurance for the participating gardens through GCI

3. Select the theme of the Garden Walk

4. Determine box lunch venue, cost and contract

5. Order Stones for the participating gardens

Selection Committee:

Visit and select gardens the summer prior to the Garden Walk

 

Faire Vendors Committee:
1. Send invitation letters to past vendors

2. Find new vendors


Ticket Design Committee:

Work with the other Garden Walk committees to obtain ticket information - garden descriptions, map, etc.


Ticket Sales:

1. Deliver tickets to businesses for selling

2. Identify new businesses to participate in ticket sales


Hostess Assignment Committee:

Recruit Kultivator members to host each garden during the Garden Walk

 

Signage & Map Committee:

1. Design the map & directions for the ticket
2. Place signs to guide visitors, as needed


Luncheon Site Committee:

Design the decorations for the Civic Center and the Preview Party

 

Member Lunches Committee:

Collect Garden Walk lunch payment from members


Preview Party Committee:

1. Secure venue for the party for the evening before the Garden Walk

2. Send out invitations

3. Order and pick up chicken from best venue

4. Buy tablecloths, plates and silverware, as needed

5. Set up the morning of the party with decorations provided by the Luncheon

    Site Committee

6. Clean up and take down tables after the party


Publicity Committee:

1. Send information to area publications, GCI and other garden clubs

2. Distribute signs/posters to local businesses


Raffle Committee:
1. Send letters to businesses that have donated prizes previously

2. Send requests to members to donate prizes

3. Asses existing raffle items stored from prior years to determine needs

4. List all donors in a poster for display at the Garden Walk and for the website

 

Garden Description Committee:

Visit the gardens and their owners to work on the descriptions for the tickets and the website


Clean Up & Take Down Committee:

Recruit members to help clean up the lunch venue

HISTORIAN and SCRAPBOOK
1. Clip all publicity for the Kultivators from area publications 
2. Keep any and all documents for the posterity of the Club 
3. See that everything gets is stored

HORTICULTURE 

1. Prepare a hint for each meeting, except special events

2. Advise members of any events which may be of interest

 

HOSTESS 

1. Assign hostesses for each meeting except December and January

2. Provide hostess list to the Yearbook chairman by November 1st

3. Remind hostess committee one week before each meeting 

 

LIBRARY and PROPERTIES 

1. Keep charge of the storage facility. 

2. Keep all books, yearbooks and scrapbooks. 

3. Keep track of all properties belonging to Kultivators. 

 

MEMBERSHIP 

1. Maintain a current membership list - active and associate. 

2. Present it to the Yearbook chairman by November 1st. 

3. Send names and addresses of new members to the Garden Clubs of Illinois, Inc.

4. Remember members with cards, as needed.

 

NOMINATING

1. Nominates a president, first vice-president, secretary and treasurer by October
2. Presents slate to the members at the
 November meeting for election.

 

PARLIAMENTARY AUTHORITY 

See that Roberts “Rules of Order” is the authority of the Kankakee Kultivators in all matters not covered by these by-laws or any public law.

 

PROGRAMS 

1. Choose 11 programs for the year (except January). 

2. Contact all speakers. Send two copies of the contract: One to be retained by the 

    speaker; one returned to Program Chair

3. Arrive early at meetings to assist speaker.  Stay after program to assist speaker. 

4. Introduce speakers with their resumè of qualifications

5. Present list of programs (Title, location, date, speaker’s name and address) to
    Yearbook
chairman by November 1st. 

6. Secure date and menu for the Holiday Luncheon at the Kankakee Country Club

 

PUBLICITY 

1. Publicize all meetings, special events and flower shows 

2. Arrange for photographers for special events and follow through with the

    contract at the event 

3. Keep clippings of all publicity - give to Awards chairman

 

WAYS and MEANS 

Responsible for all fundraising events as voted upon by the club on an

annual basis.

 

YEARBOOK 

1. Responsible for the preparation, printing and distribution of the annual yearbook. 

2. Send a copy to GCI for judging (work with Awards chairman).